Chairman/Club Captain – Gary Shaw
chairman [at] greenwichtritons.com
- Act as an Ambassador for the Club
- Call meetings when appropriate (Committee and AGM)
- Chair all Full Committee meetings
- Ensure Committee members are aware of their roles and responsibilities
- Notify club members promptly of any appointment, resignation or removal of Officers of the Committee
- Prepare annual report for AGM
- Liaise with British Triathlon Federation, Triathlon England and Triathlon London and other relevant bodies with whom we are affiliated
- Mediate internal disputes
- Respond to queries from club members on all club related issues
- Ensure a minimum of 4 and a maximum of 9 x 2 hour Management Committee meetings are held, including the AGM, a year plus ensure issues raised at these meetings are dealt with promptly by the designated Officer/member.
- Ensure all members are communicated with relevant information before and after meetings
Club Secretary – Patrick Ainsworth
secretary [at] greenwichtritons.com
- Deal with club organisation and ensure the club has up to date affiliations with all appropriate organisations (TE, UKA, BC, CTT etc)
- Deal with all incoming and outgoing correspondence
- Ensure Club members are kept up to date, via suitable methods, with any relevant information from outside bodies that may affect them
- Keep all club records accurate and up to date
- Liaise with Chairman to organise meetings
- Prepare agendas and ensure minutes at all meetings are recorded and circulated.
- Ensure all members are communicated with relevant information before and after meetings
Treasurer – Simon Neville
treasurer [at] greenwichtritons.com
- Maintain accurate and up to date financial records for the Club
- Establish and maintain Club bank account and banking arrangements
- Produce and monitor annual budget
- Report financial position to the committee
- Collect and deposit fees, subscriptions and funds
- Ensure funds are spent appropriately
- Pay bills incurred by the Club
- Completing the club’s annual HMRC tax return’ (in respect of Clash activities)
- Prepare end of year accounts and financial report for AGM
- Ensure all members are communicated with relevant information before and after meetings
Welfare Officer – Sean Hannan
welfare [at] greenwichtritons.com
- Act as a Welfare Officer for the club ensuring they are up to date with current policies within TE and UKA .
- Responsible for the implementation of good practice and child protection policies within the club.
- Reports to the Chairperson of the club.
- Investigate good working practices in other clubs and see how these could be incorporated into the club.
- Be the first point of contact for anyone with any issues with regard to any instances of Discrimination or Harassment within the club
- Ensure all members are communicated with relevant information before and after meetings
Junior Officer – Open – Please let us know if you’re interested!
juniors [at] greenwichtritons.com
- Represent the interests of the Junior Section on the Tritons Committee (4 meetings a year, plus AGM)
- Liaise with Head Coach and committee to help manage the budget for the Junior Section.
- Communicate with the committee and members as necessary on: Junior section news, decisions, coaching and budget issues, and events, including the Junior aquathlon.
- Support the Junior Aquathlon race directly.
- Encourage potential cross-over events and collaboration with the senior club, juniors and parents.
- Share relevant information with Juniors’ parents and coaches.
- Produce an end of year summary in collaboration with the Head Coach, to be shared with the club and parents.
Membership Secretary – Ian Wood
membership [at] greenwichtritons.com
- Deal with all club membership including maintenance of list of club members
- Keep all club records accurate and up to date
- Handle all membership related email queries
- Liaise with Club Secretary on all membership related matters
- Ensure all members are communicated with relevant information before and after meetings
Coaching Co-Ordinator / Head Coach – Adam Tanner
headcoach [at] greenwichtritons.com
- Act as the single point of contact for all coaching issues and questions
- Chair the coaching sub-committee
- In conjunction with the coaching sub-committee devise club coaching strategy, propose additional ‘one off’ coaching events for the club members
- Report to the club committee on decisions, changes in strategy, coached sessions and relevant coaching decisions
- Support novice ride captain and ride coordinator in their duties
- Support the coaches in the weekly coached sessions as required
- Review current club coached sessions and ensure they meet club members’ requirements
- Define club coaching budget requirements
Communications – Amanda Woby
communications [at] greenwichtritons.com
- Manage regular updates to the home page of the website
- Communicate on major events in the Club’s calendar (Clash/ handicap races (liaising
- with the event/race officer) on the website
- Publish a regular club newsletter and send to all members.
- Encourage club members to write short reports on their race experiences for others to read for the website
- Liaise with Chairman and the Events Team on prizes awarded at the Annual party and writing the speech with Chairman (collecting anecdotes on members when appropriate)
- Ensure all members are communicated with relevant information before and after meetings
Club Development – Sophie Johnson
development [at] greenwichtritons.com
- Promote the club in the local and wider areas
- Promote the club within the triathlon community
- Look at ways to develop the club membership and encourage new members into the club
- Look at ways of advertising and marketing the club including investigating sponsorship opportunities
- Write and supply press releases on Club activity to external medium where appropriate
- Define any budget requirements for the promotion and advertising of the club.
- Look at various accreditations that will enable the club to move forward, report them to the committee and manage the procedures to adopt and gain them, e.g. STARMARK/CLUBMARK.
- Ensure all members are communicated with relevant information before and after meetings
Clash Race Director – Open – Please let us know if you’re interested!
clash [at] greenwichtritons.com
- Act as the single point of contact for all Clash Race issues and questions
- Chair the Clash sub-committee
- Report to the club committee on all progress, changes in strategy and all relevant decisions made by the clash sub committee
- Define budget requirements for Clash
- Organise in conjunction with the Development officer sponsorship of race
- In conjunction with the clash sub-committee devise event and race day strategy
- Co ordinate with venues and relevant authorities like GLL
- Ensure risk assessments are completed for all aspects of the race
- Organise entry procedures and advertising of the race, including coordinating with TE and Triathlon London about entry into the London league.
- Ensure all members are communicated with relevant information before and after meetings
Social Secretary/Events Team – Amanda Woby / Michelle Witheriff
- Organise annual dinner and summer BBQ
- Organise monthly social events
- Identify opportunities for other Club social events
- Work closely with the Communication Officer to organise and publicise Club events
- Organise club teams for relevant triathlon events as necessary e.g. National relays, London League, relay teams at big events, club race outings
- Motivate Club members to attend social events
- Ensure as far as possible events are put on within any set budgetary limits
- Calculate the results for Club awards and trophies based on the criteria set out by the Committee for each award, buying prizes/getting prizes engraved and produce these in time for the awards presentation at the Annual dinner (liaising with the Communications officer)
- Ensure all members are communicated with relevant information before and after meetings
Kit and Resources – Julie Lockwood
kit [at] greenwichtritons.com
- Negotiate club discounts with retailers and suppliers
- Manage booking of bike boxes through the website and liaise with club members to ensure return of boxes
- Manage orders of Club kit by members including maintenance of stock levels
- Liaise with kit suppliers and Treasurer on pricing of items and purchase decisions when appropriate
- Arrange when required purchase of additional kit required for club e.g. Turbo trainers, swimming accessories
- Maintain the Clubs on-line shop
- Ensure all members are communicated with relevant information before and after meetings
Athletics Secretary – Open – Please let us know if you’re interested!
- Keep up to date the UKA membership list using the online portal and liaise with the treasurer to make sure all monies owed are paid
- Act as Cross Country captain and be the single point of contact for all cross country communications
- Organise teams for Kent XC league and championship races and submit the entry forms to the relevant organising bodies.
- Promote the sport of Road and Cross Country running within the club
- Update members with upcoming fixtures and results of previous fixtures and races
- Support all team members at each XC event
- Liaise with treasurer about all due XC fees
- Liaise with secretary about any relevant issues from the UKA, KCAA or SEAA
- Ensure all members are communicated with relevant information before and after meetings
General Committee Roles
A number of people may be invited into general committee roles so that we can utilise their experience in a number of various areas. Main duties for these roles will be defined at the time of appointment
- Duncan Hope