Chairman/Club Captain – Keith Hunt chair [at] greenwichtritons.com
Provide vision and leadership to ensure the development of the club for the benefit for all members.
Chairing all Club Management Committee meetings, Annual General Meetings (AGM) and Emergency General Meetings (EGM).
Represent the club at Regional Chair forums, attend national AGMs and liaise with other local community clubs/groups as necessary
Take responsibility for the Club Management Committee Meeting and the affairs of the club.
Oversee and guide all decisions taken by the Management Committee and sub committees and delegate, as required, special projects within the club to sub-committees or workgroups.
In conjunction with the Secretary, prepare and present the annual report.
Liaise with the Secretary on the agenda for each meeting and review minutes before they are circulated.
Be familiar with the Club constitution and British Triathlon guidelines, policies, and procedures.
Be aware of current Safeguarding legislation within the club and assist the Club Welfare Officer in their duties.
Mediate internal disputes.
Club Secretary – Liam Tollinton secretary [at] greenwichtritons.com
Deal with club organisation and ensure the club has up to date affiliations with all relevant organisations (Triathlon England, England Athletics, Kent Country Athletics Assocation, Cycling Time Trials)
Handle incoming and outgoing correspondence from Secretary mailbox.
Ensure Club members are kept up to date with any relevant information from outside bodies that may affect them.
Keep all club records accurate and up to date.
Liaise with Chairman to organise meetings.
Prepare agendas and ensure minutes at all meetings are recorded and circulated.
Ensure all members are communicated with relevant information before and after meetings.
Coordinate production of the Trustees Annual Report and submission to the Charity Commission.
Attend Committee meetings and AGM.
Treasurer – Jonathan Tate treasurer [at] greenwichtritons.com
Maintain accurate and up to date financial records for the Club.
Establish and maintain Club bank account(s) and banking arrangements.
Produce and monitor annual budget.
Report financial position to the committee.
Collect and deposit fees, subscriptions and funds.
Ensure systems for e-commerce and stock are correctly reconciled to financial systems.
Undertake ad-hoc analysis as required
Ensure funds are spent appropriately.
Pay bills incurred by the Club.
Completing the club’s HMRC tax return (if applicable).
Prepare end of year accounts and financial report for AGM.
Ensure all members are communicated with relevant information before and after meetings.
Provide Treasurers update at Committee meetings and AGM.
Welfare Officer – Tom Coghill welfare [at] greenwichtritons.com
Act as the first point of contact for individuals who have queries or concerns regarding safeguarding.
Ensure that all club personnel who work with children / young people have received appropriate safeguarding and welfare training.
Facilitate the process of DBS checks, when required.
Receive, record and report to the Triathlon England Lead Safeguarding Officer any concerns that are expressed.
Keep confidential records of all related documents.
Ensure that the club has a safeguarding and child protection policy and procedures and that they are followed and accessible to all.
Be familiar with the British Triathlon safeguarding and child protection policy.
Ensure own safeguarding, welfare officer workshop and DBS checks are up to date.
Attend Committee meetings and AGM.
Juniors Officers – Lauren Porter / Stephen Hampton / Juan Carlos Frietman / Christian Clement (Treasurer) / Kath Baker (Welfare) juniors [at] greenwichtritons.com
Work with Juniors Head Coach to ensure training sessions are adequately supervised.
Manage junior membership and fee collection through Coacha.
Liaise with Club Treasurer to manage the budget for the Junior Section.
Promote Junior membership to ensure viability and sustainability.
Keep junior members and parents informed of training sessions and races.
Work with Club Welfare Officer to ensure safeguarding training and DBS checks up to date.
Organise the annual Junior Aquathlon race.
Represent the interests of the Junior Section on the Tritons Committee including providing an update at meetings.
Encourage potential cross-over events and collaboration with the senior club.
Produce an end of year summary for the Trustees Annual Report.
Attend Committee Meetings and AGM
Membership Secretary – Ian Wood membership [at] greenwichtritons.com
Deal with all club membership including maintenance of list of club members.
Keep all club records accurate and up to date.
Handle membership related email queries.
Liaise with Club Secretary as necessary.
Provide membership update at Committee Meetings and attend AGM.
Enquiries Secretary – Michelle Witheriff
enquiries [at] greenwichtritons.com
Handle new member enquiries through enquiries mailbox.
Help new members settle into the club.
Manage booking of bike boxes through the website and liaise with club members to ensure return of boxes.
Attend committee meetings and AGM.
Coaching Co-Ordinator / Head Coach – Hilary Logan
Act as the single point of contact for all coaching issues and questions
Chair the coaching sub-committee
In conjunction with the coaching sub-committee devise club coaching strategy, propose additional ‘one off’ coaching events for the club members
Report to the club committee on decisions, changes in strategy, coached sessions and relevant coaching decisions
Support novice ride captain and ride coordinator in their duties
Support the coaches in the weekly coached sessions as required
Review current club coached sessions and ensure they meet club members’ requirements
Define club coaching budget requirements
Events and Engagement Officer – Louise Roper
Engage with members to understand how the club can refine and improve its offer
Organise monthly 5k handicap.
Identify opportunities for other Club social events.
Work closely with the Secretary to publicise Club events.
Motivate Club members to attend social events.
Organise annual celebration dinner including calculating results for awards and arranging prizes.
Ensure as far as possible events are put on within any set budgetary limits.
Attend Committee meetings and AGM.
Kit and Resources – Johnny Smit kit [at] greenwichtritons.com
Negotiate club discounts with retailers and suppliers
Manage booking of bike boxes through the website and liaise with club members to ensure return of boxes
Manage orders of Club kit by members including maintenance of stock levels
Liaise with kit suppliers and Treasurer on pricing of items and purchase decisions when appropriate
Arrange when required purchase of additional kit required for club e.g. Turbo trainers, swimming accessories
Maintain the Clubs on-line shop
Ensure all members are communicated with relevant information before and after meetings
Athletics Secretary – Lesley McCarthy
(Non committee role)
Cross Country and Road Race captain
Keep up to date the UK Athletics membership list using the online portal and liaise with the treasurer to make sure all monies owed are paid.
Organise teams for Kent XC league and championship races and submit the entry forms to the relevant organising bodies.
Update members with upcoming fixtures and relevant information.
